Job Description Are you ready to dive into an exciting, hands-on role where you’ll gain valuable experience in operations, logistics, and client relations? Our collaborator specializes in handling apostilles, travel visa applications, and embassy legaliz

Job Description

Are you ready to dive into an exciting, hands-on role where you’ll gain valuable experience in operations, logistics, and client relations? Our collaborator specializes in handling apostilles, travel visa applications, and embassy legalizations, as well as legalizing other commercial export documents for international use.

They are looking for a motivated and detail-oriented Operations Intern to support their team in ensuring smooth operational workflows. This internship provides a unique opportunity to get involved in both fieldwork and internal operations, as you will be handling tasks that range from visiting embassies and institutions to processing important client documents and managing logistics.

Tasks

As an Operations Intern, you will be at the heart of their business, helping them streamline processes, coordinate the movement of key documents, and deliver excellent customer service. If you’re eager to learn and thrive in a dynamic environment, this is the perfect opportunity to kick-start your career!

• Assist with processing and managing client documents, including visa applications and legalizations.
• Visit embassies, government offices, and other institutions to submit and retrieve client documents.
• Coordinate logistics for document deliveries and returns, ensuring timely and accurate execution.
• Provide support for internal operations, including managing schedules and tracking document movements.
• Assist the customer service team in handling client inquiries via phone and email.
• Ensure that all document-handling processes comply with legal and organizational standards.
• Collaborate with the operations team to improve workflow efficiency.

Requirements

• Enrolled in or recently graduated from a relevant degree program (e.g., Business, Operations, Logistics, Law, International Relations, Travel).
• Excellent verbal and written communication skills in English (Dutch proficiency is a plus).
• Tech Savvy: Proficient with Google Docs and comfortable learning new software tools.
• Skills: Strong organizational and time-management skills; ability to handle multiple tasks efficiently.
• Fieldwork: Comfortable with traveling locally to embassies and institutions.
• Attention to Detail: High accuracy in document processing and logistics management.
• Problem-Solving: Proactive approach to identifying and resolving issues.
• Teamwork: Ability to work both independently and collaboratively in a team environment.
• Attitude: Eagerness to learn, adaptable, and ready to take initiative.

Conditions

• Monthly stipend of €300.
• Professional Development: Gain valuable practical experience and enhance your skills.
• Networking Opportunities: Connect with industry leaders and government officials.
• Supportive Team: Work alongside experienced professionals in a collaborative environment.
• Modern Office: Enjoy a comfortable and well-equipped workspace.
• Flexible Work Arrangements: Balance office-based work with fieldwork as needed.
• Hands-on Experience: Learn practical skills in operations, logistics, and client support.
• Document Management: Master the handling and processing of legal documents and visa applications.
• Government Relations: Develop expertise in interacting with government institutions and embassies.
• Time Management: Improve your ability to prioritize tasks and meet deadlines.
• Communication Skills: Enhance your communication and interpersonal skills.
• Problem-Solving: Learn to identify and address challenges in a fast-paced business environment.

Availability

• Start date: as soon as possible.
• Duration: Flexible, choose from 3, 6, 9, or 12-month internship.
• 40 hours/ week. 

Location

• The Hague.